GRAPHIC
REcording

Graphic recording is the practice of capturing spoken content in illustration and words, in real time. Yen draws in digital form using an iPad and Apple Pencil. Her style is a balance of text and image, big ideas with personal touches of energy drawn from the group. It’s an invaluable tool for conferences; staff meetings; strategic planning; student voice; civic, government, municipal gatherings; and executive meetings.

Graphic recording conjures memories, incites action, and holds people accountable. The illustrations entertain and solidify teaching and sharing. Used by itself or complemented with translators, interpreters, and/or closed captioning, it is a deeply engaging and accessible tool for visual learners. To serve those that are blind/visually-impaired, a text transcript with description of the content is provided with all graphic recordings within 24 hours of the event closing. Yen’s goal is to enhance each session by imparting an impactful piece of hand drawn collateral—half art, half artifact.

Yen specializes in human-centered topics including but not limited to:

• Education equity
• Food access and justice
• Social and racial justice
• Technology and innovation
• Mental and physical health and wellness
• Strategic planning, operations, and futuring
• Environmental justice, sustainability and climate action
• Diversity, Equity, Inclusion and Belonging efforts
• BIPOC leadership and fellowship circles

Some content will not be captured and/or is not generally recommended. This includes:

• Sections that are shorter than 30 minutes
• Openings/closings that do not include concrete information like acknowledgments, welcomes, anecdotes
• Instructions for an activity, meditation, or breathing exercise

In real time! That means that your virtual or in-person event would be enhanced by live capture of illustration and text. Please note, projects that require comprehensive illustration and pre-scripting or planning should be treated as illustration commissions, not graphic recordings. Jump over to Illustration to learn more.

• Email Yen at hello(@)yenazzaro.com

• An initial 30-minute discovery meeting discusses who your attendees are, how the graphic recording will serve your organization, the structure of the event to identify how many recordings will be needed, what key components should be captured, technology needs, and branding. You will decide if the graphic recording will be shown in real time or saved for a reveal at the end of event.

• A proposal with quote and samples will be shared

• Once the proposal is approved, an agreement will be signed to lock in the date

• Yen will arrive at least 30 minutes prior to the start time to set up; 20 minutes earlier for virtual engagments

• Graphic recordings will be captured and uploaded on site (assuming stable Wifi)

• Transcripts of the content will be delivered by the end of day

• The files are yours to share, use, and promote — as much as you’d like! Simply credit YenAzzaro.com, when applicable

• 30-minute consultation to learn about audience, application of graphic recordings, goals for messaging, branding, color palette, #hashtags, technical set-up, location/floorplan
• Up to 60 minutes of preparation and research on the topic and its speakers
• Day of recording services and early technical check-in with your A/V point person or team
• Portraits and templates done in advance, as applicable with permission from speaker(s)
• Housing of files in Dropbox for 90 days including timelapse video (mp4) and still images (PDF and jpg)
• Full usage to use your proprietary images and files indefinitely
• “Light” edits like a word change, an omission or quick add within 2 business days (additional edits and redrawing incurs hourly fees)
• A transcript of each graphic recording offering accessibility for those that are visually-impaired/blind
• For half day (4 hour) and full day (8 hour) engagements, an additional compiled video of all graphic recordings in one mp4 is provided (no editing, sound or voiceover included; these can be sourced with pre-planning and added cost)
• Yen provides an extension cord, HDMI dongle and HDMI cord

* Videos and images are not edited. Referrals for editors, videographers. and voice actors can be made. Just ask!

Pricing is customized for each and every event. A proposal and quote includes the scope of services, products you will receive, and a breakdown of travel costs, if applicable. Here is the general starting investment:

Virtual packages are available in hourly increments, starting at $1,100
In-state packages (Michigan) are available in hourly increments, starting at $1,600 plus mileage
Travel packages (national) are available in half and full day increments, starting at $3,000 plus the cost of travel and travel time, if it occurs on a day other than the event.
International packages (international) are available in half and full day increments, starting at $5,000 plus the cost of travel and travel time (varying on time zone), if it occurs on a day other than the event.
A 10% discount is offered for bookings of 2 or more consecutive days (of at least 4 hours per day)

Yen is located in Michigan, in the Eastern time zone, and travels out of Detroit (DTW).